Expertise

Warehousing

Document Storage Management
We offer Offsite Records Management Services (RMS) with all the required infrastructure.
Confidentiality & Security
As security & confidentiality remain our focus, our collaborators are formed and updated on a frequent basis in regards to data protection policies.
Access to client information are constantly monitored through our risk management system. We also perform regular risk assessment to ensure our security engagement continuity.
Intrusion detection system
All of our warehouses are fully equipped against intrusions with a coverage of 99.9% CCTV Cameras and 24/7 guarded patrol
Fire System
A Fire in documents can be very destructive and may impact on a business running, we are committed to ensure Fireproofing using auto-detection sprinkles supported with Fire Hose Reels.
Floods and Mold Control
As Floods is common and become more usual we reviewed all our water evacuation around the building and same time control Mold.
Pest Control
Pest control are monitored on a regular basis with not less than 4 interventions per month including fogging.

E- Archiving

Cloud Storage Service

Storing your records digitally saves space and money.
Advanced security systems with two-factor authentication,
password protection, encryption services and more will allow
you to safely store your documents digitally and access them from
anywhere with an internet connection.

Document Management Systems

Organizing your digital documents is necessary in order to
streamline business operations and choosing the right DMS or ECM
is the first step. Find the right foundation for your digital files
and have your items indexed, tagged, and scanned with OCR so you can
quickly and easily find what you need.

Cloud Storage Service

Storing your records digitally saves space and money. Advanced security systems with two-factor authentication, password protection, encryption services and more will allow you to safely store your documents digitally and access them from anywhere with an internet connection.

Document Management Systems
Organizing your digital documents is necessary in order to streamline business operations and choosing the right DMS or ECM is the first step. Find the right foundation for your digital files and have your items indexed, tagged, and scanned with OCR so you can quickly and easily find what you need.

Mobility Pack

Secured Document Transportation

Simplyfile will transport your confidential documents in a
safe and secure way. We transport your documents in plain-looking
vehicles. Your documents are transported in a very careful manner
and are dealt with strict confidentiality. Your documents are transported
without any intervention

Your documents are handed over to the addressee at the agreed place
and time in perfect condition. This way, you have the security that
your valuable documents are delivered on time, safe and in perfect
condition at the right address.

We offer you a scanning services with the proper solution
to make your document searchable

Destruction

Unnecessary pieces of paper lying around the office are a
nuisance for any company, taking up valuable office space
and creating a disorganized office environment.

However, some organizations might be tentative about throwing
these confidential documents away. A cautious attitude is very
wise, as there are a number of questions that one should address
before disposing of a file of a sensitive nature.

• Will I need this again?
• Am I breaching the Data Protection Act?
• Has this document finished its retention life cycle?
• Does this file contain any confidential information?

With these questions in mind you are likely to be cautious about
destroying documents. Simplyfile will ensure you a peace of mind
when it comes to getting rid of your confidential

Unnecessary pieces of paper lying around the office are a nuisance for any company, taking up valuable office space and creating a disorganized office environment.

However, some organizations might be tentative about throwing these confidential documents away. A cautious attitude is very wise, as there are a number of questions that one should address before disposing of a file of a sensitive nature.

• Will I need this again?
• Am I breaching the Data Protection Act?
• Has this document finished its retention life cycle?
• Does this file contain any confidential information?

With these questions in mind you are likely to be cautious about destroying documents. Simplyfile will ensure you a peace of mind when it comes to getting rid of your confidential

Retrieval

• Before withdrawal of any documents, specimen signature
is checked to ensure authorised person only is requesting
for documents

• No document is retrieved until we have the complete
Retrieval Request Form signed by specific individual on the
specimen signature form.

• Quick Retrieval Process: Request sent before 11 a.m is done the same day.

• Request sent after 11 a.m shall be delivered on the following day.

• Options provided for Retrieval: Either we deliver documents
or clients collect the requested documents.

• Signature of both parties is required for delivery of documents

• Follow up is made by Retrieval Officer for each retrieval made
and not yet returned.

• Before withdrawal of any documents, specimen signature is checked to ensure authorised person only is requesting for documents • No document is retrieved until we have the complete Retrieval Request Form signed by specific individual on the specimen signature form. • Quick Retrieval Process: Request sent before 11 a.m is done the same day. • : Request sent after 11 a.m shall be delivered on the following day. • Options provided for Retrieval: Either we deliver documents or clients collect the requested documents. • Signature of both parties is required for delivery of documents • Follow up is made by Retrieval Officer for each retrieval made and not yet returned.